For HVAC contractors

AI Receptionist for HVAC Contractors

Heat-out at 2am, AC-out at 100°F, furnace-clicking-but-no-flame at 5pm Friday — every call answered in 0.4 seconds, emergency vs. seasonal triaged, the right tech dispatched, the booking on your calendar before the truck rolls.

Get started — set up in 5 minutes ▶ Hear a sample HVAC call

What your callers hear

“Thanks for calling Cool Comfort HVAC — what's the trouble? If your heat's out and you're in a single-digit night, just say 'emergency' and I'll get a tech rolling.”

Built for the calls HVAC contractors actually get

No-heat in January is a $600 emergency you can't miss

A 9pm no-heat call goes to your competitor if you don't pick up. RingDispatch picks up instantly, confirms the system type, books the emergency slot, and texts your on-call tech the address — all without you ever touching the phone.

Seasonal maintenance bookings stack up — manual scheduling buries you

Spring AC tune-ups, fall furnace inspections, filter swaps. The AI books them on the maintenance calendar without your dispatcher hand-coding 200 slots.

Quoting service-call fees + diagnostic fees up front

List your $99 diagnostic and your $150/hr labor rate. The AI quotes every caller honestly. No more 'I thought it was free to come look.'

Brand triage — when you service Carrier but not Trane

List the brands you service in the knowledge base. The AI politely declines callers asking about brands you don't carry — and the caller appreciates the directness vs. wasting your tech's truck roll.

How it works for HVAC contractors

Dispatch by specialty (residential vs. commercial, refrigerant cert)
Multi-staff routing on Professional+. Senior tech for refrigerant work, junior tech for filter swaps. The AI knows who books what.
MMS photo intake for symptom diagnosis
Caller texts a photo of the model plate on the unit. Your tech walks in with the right parts in the truck.
Service-call fee transparency
The AI quotes your diagnostic fee on every call. Customers who balk don't waste a truck roll; customers who accept arrive with expectations set.

From $129/mo. No contract. Cancel anytime.

Three plans (Starter / Professional / Enterprise), HIPAA add-on available, voice cloning available, BYO phone number. Most HVAC contractors start on Professional for multi-staff routing.

See pricing →

FAQ for HVAC contractors

Can the AI quote diagnostic fees and service-call rates accurately?

Yes — list your $99 diagnostic, hourly labor, after-hours surcharge, and trip-charge in the onboard knowledge form. The AI quotes accurately on every call. Customers who don't want to pay diagnostic don't waste a truck; customers who proceed arrive with set expectations.

Does it handle seasonal maintenance booking (spring/fall tune-ups)?

Yes. The AI books maintenance appointments based on your calendar availability — pre-summer AC tune-ups, pre-winter furnace inspections, filter-change subscriptions. No more dispatcher cramped between the maintenance schedule and emergency call-ins.

Can the AI route emergency calls (no heat, no AC) differently than routine?

Yes. Set 'emergency' keywords (no heat, no AC, gas smell, smoke from unit). The AI books emergencies on the next available slot AND pages you via SMS. Routine maintenance goes on the normal calendar without alert.

Set up your AI receptionist in 5 minutes

Pick your HVAC services, hours, and voice. Your AI is answering test calls inside 10 minutes.

Get started →